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« Take a look: 10/28/2009 (a.m.) | Main | Checklist: 9 General Principles for Recruiting Technical Support Staff »
Wednesday
Oct282009

Checklist: 9 Guidelines for Managing a Technical Support Team

You don't necessarily have to be a "techie" in order to be able to manage a technical support team effectively. These guidelines explain how.

  • Recognise that output is more important to most people than input. In other words, what matters is not so much how long or how hard the technical support team works, but whether the systems are reliable and functioning well most of the time.
  • Most technical support problems have non-technical causes, and therefore non-technical solutions.
  • If you have just started in the role of managing a technical support team, undertake a fact-finding exercise, to determine what the technical support experience is for various groups of people in the school -- including the students. I have undertaken this work for schools on several occasions, and the findings often come as a surprise to the technical team.
  • Introduce reporting and measurement procedures. How many faults were reported this week? How long did it take, on average, to resolve them? What has been done to reduce the risk of the same fault occurring again?
  • Insist on the proactive involvement of the senior management team. In the work I've done with schools, a consistent message has come through that a passively supportive attitude, while better than an unsupportive one, is not enough.
  • Invite the network manager to your department or curriculum meetings, both to listen to what's important to you and, perhaps either briefly every time or, say, once every 6 weeks, to give a report about the network and any matters of concern.
  • If you are the educational technology co-ordinator or manager, work towards having the line management of the technical support team taken out of your hands. The technical infrastructure and support of the school ought to be regarded as a maintenance function, not part of a curriculum area.
  • In the meantime, allocate some of your budget for training purposes for the technical support staff, especially if they will be asked to implement or manage a new network system, say.
  • Ensure that there are clear guidelines for responsibility in place. The role of the technical support team is to advise, implement and maintain. It is your role to ensure that learning takes place. When new computer facilities are being planned, both parties will need to be fully involved in the discussions from the outset.

 

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Reader Comments (8)

Thanks for the helpful insights. I find your statement to be true regarding the non-technical issues that may plague a team. I always try to see if its the fault of the policies and management systems in place since I estimate 60% of problems that may arise are due to non-functioning or ill-thought protocols (either by us or by our clients). We always try to develop our procedures that I think well have few standard procedures in place. In other words, we're empowering our team as much as we can while playing within the specifications of our clients.

get the users to report everything
the in house tech support should also proactively check the resources regularly
the ICT coordinator needs to manage the service- no-one else cares enough
all this may change with BSF managed services

October 28, 2009 | Unregistered CommenterDavid

Thx for commenting, Sean. I think looking at protocols and policies is a key thing (wish I'd have thought to mention it myself!). In one of my management roles one of the things I felt needed addressing urgently was the creation of a policy document governing how the team worked. Astonishingly enough, there wasn't one.

October 29, 2009 | Registered CommenterTerry Freedman

Thx for the comments, David. "No-one else cares enough": I think that managed services can help to change such attitudes if the company is penalised financially if they fail to meet the service level agreement targets. Hit them where it hurts, you might say!

October 29, 2009 | Registered CommenterTerry Freedman

Managed services... You seem to have faith in them ..
it's a bit more complicated- eg the managed service would have to set up penalties for the other companies involved eg the company running the learning platform which will not be them. This will not be easy -latter may be understaffed, then some managed services outsource aspects even tech remediation to another company- so its pass the buck . What about some PFI schools where the managed service racks up the relatively (to them) tiny penalties day after day...
On the other hand they may be wonderful.

October 30, 2009 | Unregistered CommenterDavid

Hi, David. I have faith in the fact that they are instruments which a client (LA or school) can use to their own advantage. I agree with you about the issues facing the managed service vis-a-vis other companies, but my attitude is: that's their problem. Basically, if you want my business, which is worth X zillion a year, these are the standards I want you to meet -- and if you don't meet 'em in a particular month, I ain't paying the full whack that month.
What's wrong with that? ;-)

October 30, 2009 | Registered CommenterTerry Freedman

Nice post. Thanks for raising this brilliant ideas. Looking forward to read more of your article.

October 30, 2009 | Unregistered CommenterJusan

Thx, Jusan. Glad they have b een of some use. :-)

October 30, 2009 | Registered CommenterTerry Freedman

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